Much of my time at the FOSSIL Project has been spent toward working on the myFOSSIL eMuseum. This is a place where fossil collectors can upload their personal fossil collection with all of the associated data they collect in the field. I have been working with our web developers to create a structure on the back end of the website that follows museum standards for the data. This means that there is an underlying language that is associated with the data entered into the website. This language is the same on myFOSSIL as it is in the databases used by museum professionals to curate their physical specimens.
If a collector uploads a fossil specimen with really excellent associated data this information could be shared with the broader scientific community. Similar to community science projects like iNaturalist and eBird that have mechanisms in place to verify your data and then they send it to a data aggregator called GBIF. GBIF collects data from many sources and allows users to download these data and use it in their own research or to explore the data.
On iNaturalist and eBird, other community members chime in on the data you input and help verify the information. In order for your specimen to be sent off to GBIF, it needs to be confirmed by outside parties. In this same way of thinking, I have assembled a team of volunteer curators that are active members of the myFOSSIL community with their own expertise to help curate the specimens on the myFOSSIL eMuseum to validate and improve the specimen information. We have much fewer specimens being uploaded than iNaturalist and eBird so having a team of curators checking specimens as they are uploaded to the site is not a terribly daunting task.
Since the curators are examining digital data rather than that of a physical specimen, we have some specific requirements. The most important being the images of the specimen. This is acting as a digital specimen so we can use it to confirm the classification, geologic context, and location information with other online resources.
This will be a sustainable way to continue to curate specimens once the grant funding has expired. Position terms for assistant curators are two years, so after the two years the members will reassess and determine if there are other volunteers with expertise that will benefit the collection.
Members of the Time Scavengers team are writing a ‘Applying to Grad School‘ series. These blog posts are written primarily for undergraduate students who are applying to graduate programs (but will be useful for any transitioning graduate or professional students), and will cover such topics as funding and stipends in grad school, how to write and build a CV, how to network with potential graduate advisors, and how to effectively write statements for your applications. This is the third post in the series on how to email potential graduate school advisors.
Jen and Adriane here –
Now that you have thought about funding opportunities and tailored your CV, it’s time to think about emailing potential advisors. Before any emails are sent you want to carefully consider your options. It is best to get recommendations based upon what you are interested in. Talk with faculty or graduate students in your department to see if they have any ideas of where you could start looking for advisors. Once you get a preliminary list, internet stalk the heck out of these people! Some ways to do this are to go to their faculty pages or personal websites, look at their Twitter and Instagram feeds (if they are on social media), and by asking people in your department or area of study about the potential advisor.
Why should you stalk? It is important that you feel comfortable and supported in your future lab. You want to know things such as: can they house graduate students (some schools cannot)? Do they have current students? Do they have funding? What are their key research interests and how can you see yourself integrating into any of the projects? What skills or techniques do they use that you are interested in gaining? I, Adriane, also stalked as many of the potential grad school advisors’ past and current students that I could find. I was very interested in finding out what types of jobs and opportunities students gained after graduating from the lab. This task seems daunting, but start a spreadsheet and fill in the boxes! It can also be fun.
Once you have identified persons as potential advisors, it’s time to craft an email to them! The first thing someone will notice about your message is your email address and the subject line of the email. Make sure your email is ‘professional’ – it can absolutely be a school or gmail account, but use one that is your name rather than something you are interested in (cats, dogs, astrology, etc. – Jen had one that was PiEcEsTwIn315). Having your name in your email also ensures they are more easily able to pull your email back up, even if they don’t save it to their contacts.
The subject line should be something direct: Prospective graduate student is a short and direct. You want the reader to immediately know what the email is about. No point in reinventing the wheel – feel free to use that exact phrase or use it as a starting point to make it your own. Other ideas include adding in the semester you are looking to start: Prospective graduate student Fall 2020 — slightly longer and more specific.
In your email you want to convey several things:
You are looking for a graduate lab program and what semester you are looking to start.
Your research interests include x, y, z followed up by a line about your experience, see CV for more details
Ask if they are accepting students and if they are, would they be able to chat more about it via email, phone, or Skype.
Thank them and say you are looking forward to hearing from them.
Here is an example email that I, Jen, sent out while I was looking for PhD programs.
Notice that this email is short, concise, and to the point. You don’t want your email to be too long or rambly. A lot of faculty are very busy juggling several different tasks, and may only have a few minutes to glance at email. So keeping your email polite and pointed will be very much appreciated!
The response Jen received:
This was one of the fastest and most considerate responses I (Jen) received when emailing faculty. For both Adriane and Jen’s emails to potential master’s thesis advisors, many faculty never responded, or said they had no funding. It’s okay to be persistent with emails, more often than not their inboxes are filling up and they may lose track of your email.
One more thing to consider in your email: you may want to attach a copy of your CV or resume. There is the rare faculty member that we’ve heard that doesn’t like a CV attached on the first email exchange, but the majority of professors do appreciate having this information up front. It’s one more tool for which they, the professors, can use to determine if you might be a good fit in their lab!
Permian metabolic bone disease revealed by microCT: Paget’s disease-like pathology in vertebrae of an early amniote Yara Haridy, Florian Witzmann, Patrick Asbach, Robert R. Reisz Summarized by Time Scavenger collaborator Jen Bauer
Brief Summary: This study examined bone remodeling (how the bone fixes itself after disease or other events) in an amniote (animals such as birds, reptiles, and mammals) from the early Permian (289 million years ago). Through detailed measurements and 3D internal and external modeling of the bone the authors determined that this animal suffered from a metabolic bone disease similar to Paget’s disease in humans. This is the oldest evidence of viral infection in the fossil record!
What data were used? The authors were exploring two fused (pathological or abnormal) and one normal vertebra. Vertebrae are the interlocking bones that make up your spinal column. They were able to identify both specimens as being caudal vertebraes (vertebrae of the tail area) of a varanopid animal. For comparison, the authors also examined several other non-pathological caudal vertebrae of a similar animal for comparison to this abnormal specimen.
Varanopids are an extinct group of amniotes (animals that have a membrane around their embryos) that looked similar to extant (still alive) monitor lizards. The veranopids were alive from the late Carboniferous to the late Middle Permian (~300-260 million years ago).
Methods: Measurements of the specimens were done using ImageJ, a freely available imaging editing program that can be used for a variety of projects. The idea was to measure different thickness of the bones. There is bone repair due to the disease and the author’s were quantifying the difference in the diseased bone compared to the thicknesses of normal (non-diseased) bones. Specimens were also CT scanned at the Museum für Naturkunde Berlin and the models were visualized and analyzed in Volume Graphics Studio MAX 2.2. Computed Tomography (CT) allows for scientists to look inside the bones without cutting them into pieces, making it a non-destructive visualization technique. This is particularly helpful for looking at any internal bone structure and any possible abnormalities in the external or internal structure.
Results:The pathological (diseased) specimen is two vertebral centra completely fused together, with no trace of a previous suture between the bones. The internal bone structure is slightly different. The notochordal canal (where the notochord resides) is uniform where there is some tapering the non-pathological specimens. The micro-CT scans reveal the outer cortex of the vertebrae has been dramatically altered through bone remodeling and growth causing features to be thickened and misshapen.
Why is this study important? The oldest recorded case of Paget disease of bone (PBD)-like alteration was in a Late Jurassic (~150 million years ago) vertebrate of a dinosaur, so this new find pushes the interpretation back to the Permian (~290 million years ago) – a shift of 140 million years back! The other major finding is about how this disease affects animals. Certain organisms are susceptible to certain diseases more than others. This bone disease has been found in primates (including humans), extant (living) dogs, lizards and snakes, and a dinosaur. The new finding in a varanopid furthers the spread across the tree of life, meaning that the disease must have evolved in early amniotes before the split between the split of synapsids (mammals) and diapsids (reptiles and birds).
Citation: Haridy Y, Witzmann F, Asbach P, Reisz RR (2019) Permian metabolic bone disease revealed by microCT: Paget’s disease-like pathology in vertebrae of an early amniote. PLoS ONE 14(8): e0219662. https://doi.org/10.1371/journal.pone.0219662
Members of the Time Scavengers team are writing a ‘Applying to Grad School‘ series. These blog posts are written primarily for undergraduate students who are applying to graduate programs (but will be useful for any transitioning graduate or professional students), and will cover such topics as funding and stipends in grad school, how to write and build a CV, how to network with potential graduate advisors, and how to effectively write statements for your applications. This is the second post in the series on how to prepare and structure your CV for graduate applications.
Adriane and Jen here –
A good starting point for gearing up to find a STEM* (science, technology, engineering, math) graduate program is to get your Curriculum Vitae (CV) looking good. There are a variety of ways to do this in a handful of programs that may or may not give you templates. When emailing people about working with them in the future it is customary to include your interests and your CV so they can look at your experience. A CV should document all of your academic credentials, accomplishments, outreach and service, publications (of all types), and more! Read this online resource to learn more about how CV’s and resumes differ. *because we are all geoscience majors, the advice that follows is mostly applicable to STEM majors, check out CVs of people in your field by looking on their websites & research gate!
The additions to your CV all depend on what you are applying for and wish to do. If you are interested in a museum position, it’s a good idea to add when you have worked with collections, in what capacity, and for how long. Similarly, if you are applying for tech positions in a lab make sure you list out the equipment you have experience with and what you did with the machines. When applying for graduate schools specifically, what you really want to show is that you have a good, solid education, and that you are hard-working and can achieve tasks and goals.
We’ll go over some sections that should be included on your CV, but here are some general tips that apply to the entire document:
List the most important information first (Education, Professional and Work Experience), then go from there
Make sure the date for each item is very obvious and clear; provide a range of dates (e.g., 2013–2015), a year (e.g., 2016) or a specific semester (e.g., Fall 2015) for each item
Use italics and bolding, but do so in a manner that is appealing and does not distract from the overall appearance of the document
Make sure the text and any bullet points are aligned correctly throughout the entire CV
Use language that can be understood by the general public and doesn’t contain too much jargon; you don’t know who will be reviewing your application
Pick one font and stick with it
Using different sized fonts throughout is ok, but like italics and bolding, be sure this doesn’t distract from the overall look of the document
List your achievements (and other chronological things like community outreach, mentoring, etc.) in order from most recent to oldest last
As a disclaimer before diving into this post, we have been at the academic game for a long time. Do not feel discouraged if you don’t have as many lines on your CV. There are a million opportunities for you to expand your horizons and engage in research, award nominations, grants, and much more as you continue along your academic journey!
The heading on your CV should include your name, address, and contact information. Generally, your name can be in a bigger font so the reader is drawn to that first. You can list your home address, or the address to your university. I, Adriane, always include my phone number, email address (make sure it’s a professional email address), and my website URL. It is important to make sure you are using the designated header space on your document, as this ensures you have more space on each page of your CV. There are settings that allow you to have a different header on all subsequent pages so the first can be large and then you can switch to just your name so the person reviewing it doesn’t lose track of whose CV it is. Here’s an example of a formal header:
I (Adriane) also jazzed up my CV by adding in images of fossils that represent the two major time periods I work in. Stylistic features like this may be considered as unprofessional by others. So, ask those in your lab group or your supervisor/advisor for their input before doing something like this.
The first section of your CV should be all about your education. Here, you’ll specify where you attended high school (or leave it off, it’s up to you) and the college and/or university you attended for your undergraduate degree. Within this section you can also include your overall GPA. If you are attending graduate school to further your e.g., geology undergraduate degree, you can also put your major GPA. I, Adriane, did this when applying for graduate programs because my total GPA was low, but my geology GPA was pretty high. Within this section, also be sure to include the dates for which you attended each institution. If you did an undergraduate thesis or research project, you can even include that information in this section. Here’s an example:
After this section, you can tailor your CV sections to best fit you, the position you are applying for, and your experience. As an undergraduate, it’s important you showcase your experiences and capabilities.
Professional and Work Experience
The next section on your CV could be ‘Professional and Work Experience’. Here, you can add in any formal or informal positions you have held. For example, if you volunteered as an undergraduate teaching assistant, you could add that to this section. If you held any jobs, add those as well! Jobs that showcase team building, management, and other useful life skills are important to add even if they aren’t relevant to your target job or career. Some academics will tell you to leave off jobs that don’t have anything to do with the degree you are seeking in graduate school. I, Adriane, still include the two assistant manager retail positions I held while going to community college. I worked hard at those jobs, and including them on my CV (hopefully) signals to others that I have leadership experience and have extensively worked in teams to accomplish tasks. Both of these qualities are important in academia, although they are hardly talked about. Adding in these other professional experiences also helps fill out your CV if you are really early in your career path or haven’t found a position that will pay you for your scientific expertise (as many lab positions are volunteer based).
Peer Reviewed Publications and Conference Abstracts
One of the next important sections you should include on your CV is any abstracts you authored or were included on for academic meetings. If you contributed to a peer-reviewed publication go ahead and include it here. It’s important to be consistent with the style you cite publications and abstracts in this section because it can look messy or be confusing otherwise. This section highlights that you’ve been involved with research, and have practice presenting your research to the scientific community. If you don’t have research experience, don’t fret! Many undergraduates who apply to graduate programs don’t have that experience just yet, and that’s ok!
If you have any other types of reviewed literature you can also include it in this section. Maybe you helped edit something for a companies big annual report or contributed to a local journal or newsletter. Writing is a really difficult skill to acquire and if you can showcase you have been practicing that is great!
Funding and Awards
Next, list any funding you have received for any research projects, events, or clubs/associations you were involved with. You can title this section something like ‘Funding Awarded’. This section shows your future graduate school advisor that you can win money (a very important skill in STEM fields). In the heading, be sure to include the total amount of money that you’ve won to date. Each item in this section should also include the amount for each award. It may not seem like it, but if your college/university has helped you pay for attending a meeting, that’s money you should include in this section as well!
If your CV is not super filled up it’s totally fine to combine sections. I, Jen, often suggest students to include funding and awards together – the heading could be funding and awards, achievements, whatever you think best describes what you are putting in the section. When you end up with more funding and/or award success it makes sense to split them into two sections so you can keep track of things. I called my Awards and Honors and also included any instance where I guest lectured for faculty members. I didn’t have another good place to put it in my subheaders so this seemed reasonable to me.
The next section you could include on a CV is any relevant coursework. For example, when I, Adriane, applied to paleontology programs, I included all the courses I took that were related to paleontology in any way (biology, invertebrate paleobiology, stratigraphy and sedimentology). Here, you can include the semester you took the course, and even a short two-sentence description of the class. If you gained specific skills in the class, it is best to include that in the short blurb. If you took a mineralogy course and also had the opportunity to prep and analyze samples for XRF or XRD, include that information!
Other Relevant Experience
The next section of your graduate school CV could include a section titled ‘Field Experience’ (or ‘Field and Lab Experience’, or ‘Lab Experience’). This section highlights the work you’ve done in the field/lab, when you did that work, and a short description of what it was you did. This section shows your future graduate school and advisor that you know your way around the lab or have experience doing science outdoors. Again, if you don’t have this experience, it’s not a huge deal!
I, Jen, have titled a similar section more broadly as ‘Research Experience’. Here I include when I worked with (1) specific fossil collections; (2) specialized equipment or instruments; (3) any other things that may not have fit within the job descriptions listed above but may be useful for potential advisors or PI’s to know about.
Academic and Community Service
After you’ve highlighted your education, work experience, the research you’ve done, and your coursework, there are a few other sections you can include on your CV if you have the experience. If you’ve won an award as an undergraduate student, include that in a section titled ‘Awards and Honors’. If you are part of an organization, for example, president of the Geology Club, that can be included in a section titled ‘Academic Service’. Academic Service is any activity you do within the science community as a volunteer. This differs from Volunteer Experience as these are things done outside of academia. While we’re talking about it, do include a section on your CV where you highlight any volunteer or outreach experiences you have. This could be as simple as talking to a K-12 class about science, or helping at a rock and fossil sale.
Professional Memberships Organizations
The last section on your CV should be titled ‘Professional Memberships and Organizations’. This is where you will list all the clubs, organizations, and associations you are a part of. This shows that you are an involved and active member of your scientific and local community, a networking skill that will become even more important in graduate school!
Other Potential Headers
The National Science Foundation has a series of headers in their short format CV requirements and I, Jen, have worked to adopt some of the language that this large organization uses. So, I have a big header called ‘Synergistic Activities’ this includes, programmatic events I organized, ways I engage my community, professional development opportunities that I’ve participated in, professional service, mentoring experience, and invited talks and lectures. Now, that’s a whole lot of stuff but the header is something that people may specifically look for when they are analyzing your CV.
I also have a section called ‘Courses taught as instructor of record’. This is handy when applying for teaching positions because right off the bat they can see that I have taught a full course and have experience in front of a class. I have another section for ‘Collections Curated’ this is for specimens that I took care of or managed in some way. As I was applying for museum and faculty positions, it was to by benefit to include this section and showcase what I had done.
Our last bit of advice is to seek out help with your CV! Reach out to your classmates, a trusted professor, or a graduate student for feedback. Your CV will likely go through several iterations until you end up with something you are happy with. Also, attend any resume or CV-building workshop on your campus or in your community if you can. You’ll likely receive additional advice than what we provided here, and also get really great feedback from others on your CV. And remember, your CV is a living document, meaning you should continually update it anytime you achieve something!
This blog post is the second in our series on how to reduce your carbon footprint! Find our first post by Sarah by clicking here.
Sometimes, you can’t reduce your footprint in all areas and that’s OK!
Many of our advances as a society have made life much better for people with a range of needs. A good example of this is plastic straws. Plastic straws, of course, contribute to our overall plastic waste, but there are many disabled people who rely on plastic straws as a safe and hygienic way to eat and drink. Alternatives like paper or metal straws aren’t always viable options for several reasons. Plastic straw bans can often hurt people who rely on straws for basic survival, so always make sure that while advocating for reducing waste, you’re not creating disadvantages for other groups of people. Advances in society have helped us live longer and better lives- some plastic waste is an inevitability. Do your best to reduce your footprint where you can, but don’t feel guilty if you can’t reduce it in every aspect of your life. And if you can cut out plastic straws, do so- but don’t take it away from people who need it!
This series is meant to be a series of ideas that you may or may not be able to employ in your daily lives but getting a better understanding and awareness is an excellent first step.
Jen & Jillian here –
Transportation can be a difficult area of your life to cut your carbon footprint. Not everyone, including us, can purchase an electric or hybrid vehicle, or choose to travel by train instead of plane, even knowing that transportation accounts for over a quarter of US carbon emissions (data from 2016). But there are other ways to reduce your carbon footprint while commuting or running errands. While not everyone lives somewhere where these are viable options, or is physically able to travel in certain ways, we encourage you to take an in-depth look at what’s in your area! In addition to reducing carbon emissions and working toward a more green future, many of these suggestions have the potential to improve your health by getting you moving, instead of a car.
Take public transportation more: Not only do gasoline vehicles emit greenhouse gases, they also are a major source of air pollution, which is linked to premature death and a myriad of systemic health problems. This is particularly important in areas that are prone to at-risk air conditions, like cities, or areas with climatic and geographic characteristics that lead to smog (like Los Angeles).
Riding public transit is easier than ever – many public transit systems utilize Transit App, which makes it very simple to find routes, plan trips, and in some cases, see real-time data on where vehicles are, or have their own in-house apps. Google Maps also offers transit instructions for a lot of cities too. Worried about getting stranded or needing your car in case of emergency? Many metropolitan planning commissions offer an emergency or guaranteed ride home program, like this one. Take a look at what’s in your area!
Riding public transit allows you to use your time for something else, be it napping, reading, or just relaxing, instead of paying attention to the road and dealing with the stress of traffic. More and more systems offer Wi-Fi and outlets or charging stations on their vehicles. Additionally, riding public transit will save you money over the long term. Data from 2016 indicates that money saved by commuting by public transit for a two-worker household is over $6000 annually – approximately the same amount spent on groceries (How public transit can (and must) help reduce carbon pollution). Additionally, many workplaces have pre-tax commuter benefits that can be used to pay for transit passes and many schools and universities have agreements that let students and/or staff ride for free with an appropriate ID.
Public transit also increases the efficiency of traffic, fewer vehicles promote fewer traffic jams and reduces fuel waste. In 2011, the American Public Transportation Association provided evidence that the use of public transportation ‘saved 865 million hours of travel time and 450 million gallons of fuel in 498 urban areas’ (Why is public transportation good for the environment?).
Jillian, before moving within walking distance of her job, commuted to work nearly every day by bus. She enjoyed letting the bus drivers deal with traffic and other drivers, zoning out instead of stressing out, and walking a little extra each day to get to and from the stops.
If you live in a bike/pedestrian-friendly area, start biking or walking more frequently! Not only are these activities good methods of exercise but they can reduce emissions from traffic congestion and fuel use (Reducing your Transportation Footprint). If you are concerned about safety, head to your local bicycle shop or bicycle advocacy organization to talk with people in the community. If there isn’t a local shop or organization by you, REI often offers bike classes. There are likely local resources to help you get started and give you ideas for safety precautions during your commute.
Check out TrailLink, a non-profit dedicated to developing trail networks across the United States. Another great resource is Google Maps. There is an option to include a layer with bike routes (head to the three horizontal bar dropdown in your browser to add it to your maps). This is an excellent planning tool and you can use street view to confirm your route before heading to the street or path. Many bus and train systems have bike racks in or on vehicles so you can become an expert multi-modal commuter!
This is Jen’s favorite method of commuting. She feels like she gets to work feeling fresh and a clear head to start the day. It takes time to really feel comfortable on the bike and the road but it is worth the effort. Make sure you have a helmet and proper lights/reflectors so that you stay visible. Also, it’s likely other people at your office are bike commuters, ask them for tips or see if they would ride with you the first few times. It’s always helpful to have someone guiding you.
There are bicycle collectives, cooperatives (co-ops), and communities all over the world. BikeCollectives has a comprehensive list of community bicycle organizations around the globe so you can look up your state or country to get more details on your local areas. In many cases, this will result in low-costs for transportation on your end and new friends and hobbies. Bike communities are very invested in sharing knowledge of bike maintenance and safety.
Carpool with coworkers or colleagues: Maybe you don’t live in a location that has good public transit or allows you to safely be a cyclist or walking pedestrian. Carpools or multiple occupancy-vehicles are an excellent way to reduce the number of cars/vehicles on the road and in turn minimize levels of pollution. This mode of transportation also saves money in terms of gas, vehicle maintenance, and parking fees. Many highways are adopting carpool lanes as an incentive for reducing the amount of vehicles on the road.
Larger workplaces often have carpool programs, and many metropolitan area planning commissions have programs to help commuters find a carpool buddy. Try searching for “find carpool [city name]” – here’s a program in Indianapolis.
Scooter and bicycle share programs: Many cities now have various programs that allow pedestrians to rent scooters or bicycles. These programs have an app that allows you to unlock and purchase a scooter or bike for a period of time for a fee. Some of these programs have docking stations scattered throughout the city for you to pick up or return the vehicle. Wikipedia has a description of bike-share systems and a detailed history, which you can read about by clicking here and a list of programs (click here). This can be an excellent mode of transportation for quick trips or recreation but make sure you return the vehicles to an appropriate spot, they can really clutter sidewalks and make things difficult for other pedestrians.
Fly less: Jet fuel is a high-carbon energy source so reducing the amount of flights you take per year can greatly reduce your impact. This also means that booking direct flights reduces your impact. The larger and heavier the aircraft, the more fuel is consumed. This means that even packing efficiently and light will have an impact (Reducing your Transportation Footprint). Some are deciding to completely abstain from flying (a task that is definitely easier in Europe, which has a strong passenger rail infrastructure).
Regulating the environmental impact of air travel is quite complicated. It’s difficult to have an excellent, green alternative for shuttling millions of people around the world every day. Click here to read a comprehensive article that explores some of the major issues. This article also highlights that the complexity should not deter us from working to learn more.
Members of the Time Scavengers team are writing a ‘Applying to Grad School‘ series. These blog posts are written primarily for undergraduate students who are applying to graduate programs (but will be useful for any transitioning graduate or professional student), and will cover such topics as funding and stipends in grad school, how to write and build a CV, how to network with potential graduate advisors, and how to effectively write statements for your applications. This is the first post in the series on various ways you can get paid to attend graduate school in STEM (science, technology, engineering, math) fields.
Jen, Adriane, and Sarah here –
Attending graduate school is an exciting prospect, but you can quickly become overwhelmed with deadlines, things to do, but mostly by the expense of it all. It’s no secret that today’s college undergraduate students are facing increasing tuition costs along with inflated interest rates on loans. Within public 4-year universities and colleges alone, tuition and fees rose on average 3.1% per year from the period of 2008 to 2019. Even within 2-year public colleges (such as community colleges), tuition and fees rose on average 3.0% per year within the same period of time! For student loans, interest rates range from 4.5% to as high as 7%, and that interest is usually compounding (meaning you will pay interest on the interest that your loan accrues over time). It can seem like there’s no way to escape college and obtain an education without paying dearly for it, especially if you want to attend graduate school right or soon after your undergraduate degree.
But fear not, there are several ways in which you can avoid taking out loans while pursuing a graduate degree, both MS and PhD. Since we are all geoscience majors, the advice and information we provide herein is more applicable to graduate degrees in STEM (science, technology, engineering, math) fields. Below, we discuss a few options to reduce the cost of attending graduate school. We also are very transparent about the debt we accrued during our undergraduate degrees and how that compounded over time. But mainly, we want to explain how you can get paid (yes, you read that correctly!) to go to graduate school.
First, we’ll discuss the different types of assistance you can be granted to go to graduate school. We’d like to stress that we do not advocate for paying for graduate school out of your own money if you’re majoring in a STEM field*, as you should be able to get an assistantship to pay for your tuition and provide a stipend (living expenses)**. *we’re uncertain about non-STEM fields-please look for good resources to help you understand how tuition waivers and stipends work in other fields!
**some STEM industries will pay for their employees to go back to graduate school. This is an awesome option, but not available to everyone.
Assistance within the University
Teaching assistants (TA for short) are graduate (MS and PhD) students who are paid to help teach classes and labs at their university. For example, Adriane taught Historical Geology lab sections at UMass Amherst, and had a blast doing it (so many cool field trips!). As a teaching assistant, you will also be involved with setting up experiments for labs, grading students’ assignments, helping on field trips, or even leading your own field trips! Being a teaching assistant can be a ton of work, but it is a great way to make money and sharpen your skills as an educator (important for folks who want to continue teaching in any capacity after their degree). There may also be opportunities to continue working as a TA over the summer, as these jobs usually do not include summer stipends.
Teaching assistantships often include tuition remission, meaning you are not expected to pay for your education. This is important when you are looking for graduate positions in the university. You want to ensure that you are receiving a stipend and tuition remission. Even though you are getting your education paid for there often are still associated fees you have to pay each semester. These fees can range from 100’s to 1000’s of dollars every semester and cover transportation, athletic, heath, and building fees on campus.
A research assistant (RA) are graduate students who are funded to do research or work on some aspect of a project. Usually, the money to fund an RA comes from the student’s primary academic advisor, or it could come from some other professor in the department. In most cases, an RA is only funded during the academic year, but it’s not uncommon that money for an RA is budgeted to fund the student over the summer. For example, Adriane and Jen were each funded for an entire year from their MS advisor’s NSF (National Science Foundation) grant, where they were able to build a website while working on their own research. The benefit of RA positions is that they are usually more flexible as to when you can get your work done. When Adriane was doing her MS degree as a research assistant, she would spend an entire two days of the week doing RA stuff, that way she had huge chunks of time to focus on her research. The downside to being an RA is that you don’t receive teaching experience or get to interact with students in a formal setting. This isn’t a huge deal, as there are usually opportunities to help professors out teaching their courses while they are away at conferences, doing field work, etc.
Internal University or Departmental Fellowships
Internal fellowships (and grants) are small to large pots of money that you can win from within your university or college. You have to do some research and keep up with deadlines on these because often they have specific requirements. While Jen was at UTK there were several extra fellowships you could apply for as a graduate student. Some were specifically for MS students others for PhD students – some were mixed! One was only for students in their first year and one was only for students in their last year. Jen was fortunate enough to apply for an receive a fellowship through the university to fund the last year of her dissertation. This allowed her to reduce her teaching load and focus more on writing. You can read about it by clicking here.
External Funding Options
There are fellowships, like NSF’s Graduate Research Fellowship Program (GRFP for short)-you write a proposal for the research you want to work on and submit it. It’s reviewed by experts in the field you want to specialize in. These are incredibly competitive across a national or even international scope, but they are great ways to fund your research! Often, you have to apply to these either before you begin your graduate program or early into your program, so look into it as soon as possible!
There are other options to acquire competitive fellowships, often to finish off your dissertation without being restricted by teaching or other responsibilities that take time away from completing your projects. NASA has a program that graduate students can apply for, but there are restrictions – you already have to be enrolled and your project has to fit whatever the theme of their solicitation is that cycle. Adriane won a similarly competitive fellowship for foraminiferal research, which you can read about by click here.
In some jobs and careers, your employer will reimburse your tuition costs. These are often to benefit your employer, as investing in your education and training will make you a more well-rounded and specialized employee in your field. The amount that your employer will reimburse you also varies; some may provide 50% remission or 100%. This amount can also vary depending on the number of courses you take during your graduate career. If you think your employer offers tuition remission, it is best to have an open and honest conversation with them about how much they will reimburse you for, and how many classes or credits they will cover.
The Cost of Graduate School: Examples
Below is an outline of how each of us paid for our undergraduate, masters (MS), and doctor of philosophy (PhD) degrees.
Undergraduate: Once I left home I was given access to funds from my parents that I could use to pay for school. I lived in the dorms my first two years which used up a lot of this money. I then moved into an apartment and took up three part-time jobs (lifeguard, gym manager, research assistant) to maintain my living and school expenses. This allowed me to save the remainder of the money in my college fund and use it to move to Ohio for my MS program. MS: My first year at Ohio University I was a TA. My first semester I taught lab for Introduction to Paleontology and my second semester I taught Intro to Geology and Historical Geology. My second year I was on an NSF grant as an RA and worked on the Ordovician Atlas project for Alycia. Both summers I was awarded summer pay through this NSF project. My pay at OU was ~$14,000/year. My student fees at OU were ~$600/semester (summer was less like ~$200). Instead of taking out loans I took advantage of a loophole and paid late. There was a payment system but it cost extra. There was no fee (at the time) for simply paying a month late. It took some serious budgeting but was possible to slowly save for these extra fees. PhD: I was a TA all four years at UTK and taught a variety of classes: Intro to Paleontology, Earth’s Environments, Earth, Life, and Time, Dinosaur Evolution. During my time here my department stipend was $15,000 and I earned another $5,000 annual award from the university. I was able to split my pay over 12 months rather than 9 months. I was also able to work extra jobs over the summer at the university to augment my pay. Year 1 I was TA for a 4-week summer course for an extra $1000. Year 2 I taught a 4-week summer course as instructor for $3000. Year 3 I taught governor’s school (4-week program for high school students) for $2000. Year 4 I taught a paleontology summer camp at the local natural history museum for $500 (but also had the fellowship, where I got $10k but was reduced teaching so only received $7.5k from department).
Undergraduate: Full need based scholarship (shout out to UNC Chapel Hill for making my education possible!). My scholarship covered everything but summer school for the most part and I was hired as a federal work study student to pay for books and other necessities. I worked other jobs at the same time-I worked as a geology tutor and a lab instructor, namely, to cover other needs (medical care that wasn’t covered by insurance, transportation, etc.). I took out $7,000 in federally subsidized (i.e., interest doesn’t accrue until you begin paying) to cover summer classes and a required field camp. MS: I was paid as a half RA/half TA for one semester. I worked the remaining 3 semesters as a full TA teaching 3–4 lab courses per semester (I was paid extra to teach in the summer). My base pay was $14,000/year in Alabama. I worked as a tutor for the athletics department one summer to help pay for groceries. I did not take out loans for my degree, though I was not able to save much money. PhD: I was an RA on my advisor’s NSF grant for 2 years and a TA for two years. I also worked as a TA or a full course instructor for 3 of the 4 years. My base pay was $15,000/year in Tennessee. I took out $15,000 total in federally unsubsidized loans (i.e., loan interest began accruing immediately) to cover unexpected medical, family, and car emergencies. I also did small jobs, like tutoring individual students, helping professors, and babysitting to make a little extra money-my PhD department had a rule that we weren’t allowed to work outside tax-paying jobs on top of our assistantships.
AS (Associate of Social Science): I spent four years in community college, and lived at home while doing so. I worked 20–30 hours a week at a retail store to pay for courses and books. My grandmother did help me significantly during this time, so I was able to save up a bit for my BS degree when I transferred. Undergraduate (Bachelor of Science): I took out loans for 3 years worth of classes and research at a public 4-year university, in total about $40,000. I received a research fellowship ($3500) to stay and do research one summer. I still worked at my retail job the first summer and on holidays to make some extra money. MS: The first year I was a teaching assistant and my stipend was about $14,000 for the year. Over the summer, I won a grant from the university ($3000) that covered rent and living expenses. The second year I was a research assistant and made about the same as I did the first year. I think I took out about $5,000 worth of loans to help cover university fees and supplies. PhD: Throughout my first 3.5 years, I was funded as a teaching assistant making $25,000 the first two years, then was bumped up to $28,000 the third year (the teaching assistants at my university are in a union, so we won a huge pay increase). For the last year of my PhD, I won a fellowship (click here to read about it) from a research foundation ($35,000) that pays for my stipend, research expenses, and travel to research conferences. Early in the degree, I took out about $5,000 worth of loans to help cover fees and supplies.
Creating a poster for class, a workshop, or a professional conference can be a daunting task. No matter what I’m creating the poster for, I try to stick with a simple and clean background and then once the organizational structure is in place, start to fill it in. This usually results in huge changes as I progress through the content but that’s okay!
Before getting started on your poster there are a few major things you should think about:
What program do I want to make my poster in? Google Slides integrates well with Google Sheets (free), Microsoft Powerpoint is pretty easy to manipulate (not free), and Adobe Illustrator is excellent for really detailed work (not free). There are many other programs, such as Canva (free), that offer lots of integration for images, line drawings, and more.
Who is in your audience? This will help you tailor language, depth of content, and figure detail on your poster.
Are there poster requirements? Size can be dramatically different and it’s always easiest to start with the biggest poster allowed and cut it down if you don’t need the space.
Generally, I like to work with boxes. Boxes help keep the organization of the poster nice and tidy. A major title box at the top that includes your poster title, authors, affiliations, and abstract number (if relevant). I usually aim to have the title in 72 point font and then everything else is a bit less. Having your regular text between 18-24 point font is a pretty good range and headers somewhere in the 40s-50s.
The rest of the poster is subdivided into larger boxes for each part of your project. These generally include but are not limited to: Introduction, Methods, Results, Conclusions, and Acknowledgments. Obviously, science and other projects don’t fit neatly into these categories but it’s a good starting place and titles can always be changed! It often helps just to get something on the page and then you can modify things later.
It’s always good to make sure your poster can stand alone when you aren’t there to walk viewers through the content. This means I usually include introductory or background text to help set the stage for the reader and reduce the text throughout the rest of the poster. This means shorter text, phrases, or bullets through the methods and results to concisely walk the reader through your content. Full sentences can be useful for discussion, conclusions, and/or broad implications of your work but sometimes bullets are plenty! Once you get to creating, it should be clear how much or how little you need to say.
Don’t forget to include references and people who have helped you out in your acknowledgments section. If people are interested in how you phrased something they may want to look up a reference that dives more deeply into the content. You can use regular in-text citations on your poster or superscripts to keep it neat and tidy. It’s good to include funding, departmental (internal or external) equipment that helped with analyses, and anyone who helped you run the machines or gain access to specimens!
The other major thing about posters is color schemes. Sometimes your supervisor or department may urge you to use school colors, this is fine but make sure you are following brand/logo policies (because they are confusing and there are a lot of rules). I like to throw in a lot of color wherever I can. It may be because I work on fossils and they are gray and often dreary-looking but I do believe that if your poster is visually appealing at first glance it will draw people over to you!
Quick Tips and Tricks
Make sure to include your affiliation (organization or institution)
Include logos of institutions or funding that helped support your project
Use colors that you like but that also help draw people to your poster
Send it to your friends and co-authors to edit before finalizing it
Always save it as a pdf when you send it off to be printed
Sometimes printing can take long, make sure you have enough time
Have fun, posters are an excellent networking opportunity
If you click here you can go to a template Sarah and I made when we were teaching a summer course. You can save a copy of this template to your Google Drive to play around with the different elements.
I recently attended the annual meeting for the Society for the Preservation of Natural History Collections (SPNHC). This meeting is where museum staff from around the world come together–mainly those that work in some regard with natural history collections. This can be zoological collections, herbaria, paleontological, or geological and there are many different aspects of collections care. Some attendees were curators, others collections managers, and many faculty that had smaller collections that they were working to organize and make available.
I was attending as representative of the FOSSIL Project. Over the past year I have been working with web-developers to modify the current upload process on the myFOSSIL web-platform. Anyone can upload their fossil collections to this site but we want to make the data that are really high quality available for anyone to see – this is done by sending the data to data aggregators like iDigBio and GBIF. These are portals that anyone can use to search for organism data. iDigBio is primarily the home for museum collections data and is a great tool for finding where specimens are located that you may want to do research on.
These aggregators are very powerful. Are you interested in when and where a certain animal lived? This is something you can easily determine with the data input into the portal. In many cases the data are not complete, but it is an excellent way to start thinking about really big questions about biogeography, ecology, evolutionary history, and biodiversity through time.
So, this conference was an opportunity for me to present the work that we have been doing to make the myFOSSIL platform set up in a way to easily send the data to these aggregators. I participated in a full day workshop on the Natural History Collections Club Network, a relatively recent project to create a network of student led organizations associated with natural history collections. This was a lot of fun getting to learn about how people had set up these clubs at their universities and to listen to what worked and didn’t work as they aged.
The second day of the conference was rather short and focused on the keynote speakers of the event. For the majority of the day we were all in one large room listening to these talks. The first was by someone at GBIF and he spoke about all of the available data and how things operate on their end. It was really interesting, especially since I am so interested in data mobilization (through making specimen data available online). The next talk was by the in-house artist at the Field Museum. She spoke about how she goes about her work and the different processes and timelines that go into large projects. It was incredibly fun to listen to her talk about art, natural history, and all of the connections. The third and final talk was by the author of The Feather Thief, a book about a young man stealing exotic birds from the Natural History Museum in London to sell to people to make fishing flies. Read more about the plenary talks by clicking here.
Although we sat in the same room for most of the day, I was able to connect with some really interesting people from all over the country. I tend to not be incredibly social, I’m a quiet introverted person for the most part. But when things got too loud, I would simply walk off and find a quiet spot – often, it wasn’t just me doing this, so I was able to chat with other introverts as well =]
The third and fourth days of the conference were filled with 15-minute talks by many different people. These talks were organized by themes, so you had to decide what sort of theme you were most interested at each point in the day. There was also a special session called ‘Specimen Spotlight”. Where you had 5 minutes and 1 slide to discuss an important and impactful specimen from your collection. I did not participate in this session but did sit in for almost an hour of specimens! It was really fun and an exciting way to learn about lots of different things very quickly. Check out a few that I was able to tweet about by clicking here.
I gave a talk on the fourth afternoon about our work and it was pretty well attended considering it was 4 PM!!! Everyone gets pretty tired that late in the day. I had a few good questions and then stayed for the group discussion at the end of the session. It was really productive and exciting hearing about how we can better serve and support small collections. I also participated in an education share fair on Friday morning. This was two 30-minute sessions where presenters shared information on an activity, lesson, or resource that may be of interest to others in the community. I walked through the myFOSSIL website and asked questions to the group about involving amateur paleontologists in the collections, how they could use the platform in their classrooms, or even when training their volunteers as a database management example before setting people loose on their own system.
Overall this was a hugely fun and rewarding experience. I learned an immense amount about museum collections and networked with many different people. I never felt uncomfortable or unwelcome and everyone was very kind to me. As my first SPNHC meeting I say it was a huge success!!!
Check out #SPNHC2019 on Twitter for all the updates!
This past March we attended the Southeastern Geological Society of America Meeting in Charleston, South Carolina. Adriane and Jen set up a GoFundMe account to help raise money to support Cam’s travel to the event. This endeavor resulted in a fully funded conference for Cam – and his first professional geology conference experience. If you are interested in reading the abstract we submitted click here.
Cam presented a poster on our use of the #FossilFriday hash tag on social media. His poster was on Thursday morning and he was constantly busy! The data we collected to assess the success of the hash tag was from Facebook, Twitter, Instagram, and Google Analytics. We looked at how many people the Fossil Friday posts reach and then how many people interacted with the posts – this includes shares, reactions, comments, and clicks on the post. The metrics are slightly different for each social media platform. We also wanted to see if these posts were increasing traffic to the site or if the engagement was mostly constrained to the social media platforms.
These posts are often our highest performing posts – meaning they reach a large amount of people and many of these people interact with the content. So we gathered all of the social media data, calculated a rate of engagement for each post on each platform, and then compared this to our overall site traffic data from Google Analytics. We found that this hashtag did not bring more traffic to our website, even though they are reaching many people outside of our normal community.
This was the very first scientific conference I (Cam) was able to have the pleasure of attending. It was also the first time I did a poster presentation. At the beginning I was quite nervous. I didn’t know what to expect from SE GSA. It wasn’t until I met Jen Bauer that I become comfortable. I did practice sessions with Adriane and Jen many times via Google Hangouts, but I still had a difficult time explaining the information on the poster. When the day for me to present my poster came, I was excited and yet still nervous. I did a practice session with Jen early in the morning and I finally felt confident and motivated. While at GSA I met so many paleontologists. Many of the paleontologists I met already knew me from my constant activity on social media. This just shows how many positives outcomes can come from social media and networking. I didn’t feel out of place at GSA either. Everyone was so nice and welcoming. It was like a big family. There was also a good amount of diversity as well. There was a great amount of scientists with so many different research backgrounds. I received many encouraging words and advice as well.
On the last day at SE GSA I was invited by my good friends and paleontologists Bobby and Sarah Boessenecker to the Mace Brown Museum of Natural History which is part of the Charleston College to check out the fossil preparation lab and the vertebrate fossil collections. The cetacean (whale, dolphin, and porpoises) fossils were absolutely stunning. I was able to see Dr. Boessenecker clean a whale skull still encased in matrix (rock or sediment that the fossil was found in) that has not yet been published. I was told that the whale was not only a new species but it probably belonged to a new group as well. It’s not everyday you get to see a new species of fossil organism being cleaned right in front of you. Overall, my first GSA trip was great and I can’t wait to embark on other scientific conferences in the future.
Check out Cam talking more about his experience here:
We (Jen and Adriane) hope that one day we can provide more opportunities like this for up-and-coming geologists and paleontologists through Time Scavengers! It was a whirlwind of a few days but Cam greatly benefited from the experience of engaging and networking with so many professionals. He has a wide network of friends on Facebook and many people were very excited to see him in person! One Facebook friend even brought him supplies for his outreach work.
Jen recorded herself describing the poster, check it out here:
A few of our shark friends came up with us too from the department you can read their abstracts here and here.
It was really great getting to see some old friends from the University of Tennessee at the meeting. I got to catch up with a lot of close geology friends. These small meetings are so excellent and I really enjoy helping prepare students for their first academic conference!
A good portion of the FOSSIL Project team are in the UF College of Education and I’ve been trying to learn all that I can about studying learning in digital spaces. A recent grad, Dr. Lisa Lundgren, worked to determine who were the members of the myFOSSIL online community. She developed a taxonomic system to describe who was interacting on myFOSSIL. I’ve been a participant within the community since 2014 when it began so I have been really interested in her work. One of the primary goals of the project is to connect professional and amateur paleontologists. I wrote about her defense on my personal blog, which you can find by clicking here.
So, now that Lisa has produced a framework (Paleontological Identity Taxonomy (PIT), read more here) to begin examining and analyzing the community the education team is really diving into it. I was asked to join one of the projects they are working on to analyze a year’s worth of Twitter data. The idea being to explore who major contributors are on Twitter in relation to FOSSIL. Are there certain people that may catalyze interactions? How do these people fit into the taxonomic framework that has been previously established?
This project is using both qualitative and quantitative methods. In my normal work, I primarily use quantitative work to assess various things in my chosen fossil group. Diving into the qualitative work was a bit challenging at first but really interesting once I fully understood what I was doing. We were working to classify users within the FOSSIL Project’s Twitter community. This involved going through each person’s Twitter biography to determine how they fit into the PIT. Such as, in their bio do they identify as a scientist? What type of scientist? Or are they a member of the public? If they are a member of the public do they have an interest in fossils? I haven’t had much exposure to how different scientists study learning or communication so I’m really excited to be part of this project. Lisa will be presenting results at the upcoming 10th International Conference on Social Media & Society Conference in Toronto this summer.
As Time Scavengers continues to grow as a community, we need to make sure we understand how to analyze all of the data we have been collecting and if there are best practices for different types of questions we are asking! I have made valuable connections within the education team that have already shown to be beneficial as Adriane and I are teaming up with Lisa on a manuscript right now!