Jen and Adriane here –
Recently, we were able to participate in the 11th North American Paleontological Convention (NAPC), held in Riverside California. This meeting is hosted every 4-5 years somewhere in North America. In comparison, we are usually able to attend the annual Geological Society of America (GSA) Meeting. These meetings have many differences and here, we explain the importance and differences of each meeting.
Geological Society of America
The Geological Society of America meeting is held every year in a major city, with smaller regional meetings held each year as well. For example, I (Adriane) am currently in New York, so I am part of the Northeast Section of GSA. The Northeast Section includes Washington D.C., Connecticut, Delaware, Maine, Maryland, Massachusetts, New Hampshire, New Jersey, New York, Pennsylvania, Rhode Island and Vermont in the United States, as well as the provinces of New Brunswick, Newfoundland and Labrador, Nova Scotia, Prince Edward Island, Quebec, and parts of Ontario in Canada. Find what section you are in by clicking here.
But here, we’ll just focus on the larger national GSA meetings that are held yearly. The mission of GSA is to “advance geoscience research and discovery, service to society, stewardship of Earth, and the geoscience profession”. The vision of the society is to “be the premier geological society supporting the global community in scientific discovery, communication, and application of geoscience knowledge”. The GSA meetings embody the vision and mission of the society by bringing geoscientists together from all subfields to share their recent research, discuss new initiatives and goals for their specific fields, and to support students. These meetings are also a wonderful place to network, catch up with friends and colleagues, and make new friends and colleagues.
Generally, GSA is held in a large convention center in a well-known city. This year (2019), the meeting was held in Phoenix, Arizona. The year before that (2018), it was held in Indianapolis, Indiana. Next year (2020), the meeting will be held in Montreal, Quebec, Canada. The meeting location changes every year (except for every 2-3 years, the meeting is held back in Denver, Colorado) to be close to the society’s headquarters.
When registering for GSA, the only thing that our registration covers is access to the meeting and an evening beverage (soft drinks, wine, or beer) during the poster sessions. GSA has different ‘tiers’ for membership, so not everyone pays the same registration costs. For K-12 teachers, registration is only $50; however for professionals (such as professors) the cost is $430. There are additional activities we can sign up for, such as breakfasts, dinners, workshops, and even field trips to check out the local geology. Many of these additional events are at a fee. For example, this year I (Jen) attended the Paleontological Society Business Meeting ($45 for professionals; $15 for students), Association for Women Geoscientists breakfast ($42 for professionals; $15 for students), and the GSA Education Division Awards Luncheon ($54 for everyone). Separately, they aren’t a big deal but they really add up quickly. Click here to read about all the add-ons for this year’s conference.
GSA is structured with a day that is full of talks. These talks are split into different subsections, which are held in different rooms. We call each room with themed talks a session. There are usually tens of sessions going on at any one time, usually scheduled from 8:00 am to 5:30 pm. Poster presentations are hung up in the poster hall all day long for people to view at their leisure, but the poster presenters do not have to be there all day, just for about 2 hours in the evening. The poster presentations overlap with beer, wine, and soda offerings at GSA every afternoon. After about 6:30, the poster hall shuts down and folks go off to other evening events and meetings, to dinner, or sometimes just call it a day and go back to their hotels to rest. I, Adriane, generally try to get back to the hotel early (I’m an introvert and get pretty tired quickly), but that usually never happens as I always run into friends or have plans and just have too much fun to go home early.
North American Paleontological Convention
The North American Paleontological Convention (NAPC) is held every 4-5 years somewhere in North America. This year it was held in Riverside, California. The previous event was held in 2014 in Gainesville, Florida. Unlike GSA, NAPC is not a proper organization or society – those in charge rotate out and there are not set staff that are continually helping plan and execute these events. In other words, we cannot become a member of NAPC like we can GSA, as NAPC just refers to the name of a conference and not an entire structured organization.
Similar to GSA, the NAPC meetings have a few goals for the meetings. Namely, the purpose of NAPC is “to exchange research findings, define future directions, and be a forum for extended and relaxed interactions between professionals and early career scientists, most particularly graduate and undergraduate students.” Since NAPC was sponsored by the Paleontological Society (the major society for American paleontologists) the convention embodied many aspects of that society, including their recently revised code of conduct:
This is PS. The Paleontological Society is committed to safe and inclusive events and meetings for all attendees. The Code of Conduct applies to all members of the Society and to all participants of NAPC2019. The Paleontological Society is implementing “This IS PS” (Inclusive and Safe Paleontological Society) to help ensure adherence to the Code of Conduct at Society-sponsored events, including NAPC.
Registration for NAPC allowed you to stay at on campus dorms that were a convenient walk to and from the conference center. They also provided golf cart transportation to those that needed it. The dorms were four single rooms with two shared bathrooms, a living space, and a kitchen. This could be purchased alongside your conference registration and was $360 for five days, a steal in terms of lodging expenses (for reference, a hotel close to the convention center at GSA cost about $150 per night in Phoenix, Arizona). Those staying in these dorms were also offered breakfast in the nearby cafeteria.
Every day there was a catered lunch in a large open area outside where you could grab a sandwich and chat with new or old friends during a break. This meant everyone was on a break during this time so you weren’t rushing to eat between sessions and everyone was in a unified space. This was one of my (Jen’s) favorite parts of the event. There was always someone new to sit with and catch up with. The conference also offered dinner almost every evening, some in the same location as lunch, another more formal banquet, and a more casual finger food event.
There is something that inherently feels like bonding when you are sharing meals with collaborators and friends. I (Jen) think this was a really meaningful and well thought out aspect of the conference. Usually at large conferences such as GSA, everyone is scrambling to find food nearby and you don’t get to really have meaningful discussions. One thing that also really differs from GSA is that NAPC holds a banquet for everyone at the meeting. At this year’s banquet, there were string lights hung in trees, music playing, and very nice tables set up for us all. Later in the evening, we had a dance party which was a ton of fun! There was also a night where we had a raffle, with beer, wine, and food. It was great fun as well!
NAPC is structured similar to GSA, in that there are several talks that are going on in different sessions simultaneously throughout the day. However because NAPC is generally smaller than GSA, the number of sessions going on at any one time was on the range of 4 to 8. Also similar to GSA was the poster hall and session. At NAPC, the poster hall is much smaller, but the posters are left up all day, and presenters are required to be at them during the afternoon hours. Jen and I also chatted with folks at our NAPC posters throughout the day, as they are great places to talk about your research, tell friends what you’ve been up to, and get ideas about research you may want to conduct in the future. The poster sessions and daily meeting ended when it was time for dinner.
GSA and NAPC by the Numbers
|Item||NAPC 2019||GSA 2019|
|Attendees||~700 from 34 countries||~6,000|
|Duration*||5 full days||5 full days|
|Included Meals||Almost all meals included||Several optional luncheons & evening mixers|
|Included Lodging||Yes, optional. $60/night||No|
*excluding optional pre and post field trips
One thing of note: this is the first NAPC that I’ve been to where (essentially) every meal was covered. I believe that was a choice on the part of the committee: the location didn’t make it easy to have lunch and dinner in easy walking distances from the conference space. The previous one (Gainesville) was similarly situated: the invited a fleet of food trucks to show up. So the cost wasn’t covered, but it did allow people to eat together in groups without having to disperse to local bistros and so forth.
Also, the NAPC banquet model is obviously unviable for mega-conferences like GSA and AGU, but the Society of Vertebrate Paleontology (among others) has a long tradition of a banquet open to all (and of dance party afterwards).